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Your content represents the important information that you want to register on your Information Governance Server so you can control and report on the movement of this information as part of your Information Governance Platform

You can add Registered and Whitelisted items to the IGS. Registered items represent files that will be subject to queries searching for matching content, while whitelisted items will not. Whitelisted content is useful to lessen the chances of false positives. You can whitelist whole files or individual text.

When you register items, you need to add them to a Collection. Items can then be viewed within a collection list and individually. Items no longer required for matching purposes can be deregistered.

To add flexibility when defining Gateway policy, you can add classifications to items that you register on the IGS. Classifications are based around the level of document sensitivity, for example, confidential or restricted.

You can add MetadataMetadata refers to 'data about data'. In the context of content that you add to your IG server, metadata provides information about that content, for example, who owns it, and when the content was registered. to content that you upload to the IG server. For example, if you wanted a particular item to be subject to content checking for a given period of time, you can set a date for it to be deregistered by adding an expiry date to the item. You use Item Properties within the IGS to apply metadata to items.

You can test to ensure that content added to the registry will be correctly identified by your Gateway security policy by using the Registry Search feature.

Tell me about...

• Collections

  The purpose of a collection is to:

  • Organize registered items into logical groups
  • Define the scope of whitelisted text
  • Provide context to people dealing with policy violations

  When you first register an item, you are required to specify a collection to add it to. Every item is associated with exactly one collection, although items can be moved between collections.

• Item Properties

  Item Properties are assigned to content that you upload to your IGS. Depending on how content is registered, and the particular nature of the property, some properties are derived automatically while some can be added manually.

  In addition to system supplied properties, you can apply custom properties in the form of a name and value pairing.

  Show me the Item Properties

  Property	Description	Registration
  User	Identity of the user registering the item	Derived automatically by the IGS
  User's IP address	IP address of user’s PC at the time of registration	Derived automatically by the IGS
  Timestamp	Time of registration	Derived automatically by the IGS
  Filename	The name of the file that was registered	Taken from the uploaded file
  Location	The location of the file that was registered	Not specified
  Expiry	The date the item will be automatically deregistered	Supplied by the user (default is never)
  Collection name	The name of the target collection	Supplied by the user
  Custom Properties	See note	Supplied by the user (optional)

  Custom Properties These are name and value pairs supplied at registration time that provide extra contextual information for each registered item. In addition, your organization's policy might make use of these properties in order to define different actions depending on the properties of the matching items. Custom properties have no special meaning to the IG Server; it simply stores them for each item and returns them in query results for matching items. For example, the properties might indicate a particular functional department, for example, Finance. You enter name and value pairs as free format text.

How do I...

• Register content?

  For steps on adding content to your IGS, see Register content.

• Deregister content?

  For steps on deleting content from your IGS, see Deregister content.

• Whitelist content?

  For steps on adding whitelisted content to your IGS, see Register content.

• Add a classification to an item

  For steps on adding classifications, see Classify content.

• Add properties to items?

  For steps on adding item properties for new and existing items, see Set item properties.

• Check that content I've added will be identified by the Gateway?

  You can check that individual files and text fragments will be identified by your Gateway. See Registry Search.

See also...

• Classify content
• Deregister content
• Register content
• Registry Search
• Set item properties
• Work with content

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